OPEN TO INTERNAL AND EXTERNAL CANDIDATES

Vacancy Notice ASO/01/2004

Duty Station: Rome

Position title: Finance Assistant

Type of Appointment: Special Contract 1-year, with possibility of extension

Organizational location: Administrative Support Office

General Functions: Under the direct supervision of the Administrative Support Officer (ASO) in Rome, the successful candidate will assist with IOM consolidated financial reporting, budget control, regional monitoring and donor reporting. More specifically he/she will:

1. Prepare periodic financial reporting for project managers and Donors;

2. Review and verify that IOM and Donors’ financial and administrative rules are correctly applied during projects’ execution. Inform the ASO of any possible incompliance;

3. Keep updated budget control for the IOM Office and single projects;

4. Assist the ASO in the yearly preparation of the general budget;

5. Assist the ASO and project managers in the preparation of budget for project proposals;

6. Monitor and review accounting records for offices in the region as assigned by the ASO;

7. Review and clearance of suspense accounts (Debtors/Creditors, Missions’ suspense, etc).

8. Prepare draft voucher corrections when necessary.

9. Maintain projects’ financial updated information and filing system.

10. Perform such other duties as may be assigned.

Desirable qualifications

Education experience Secondary school or equivalent commercial school education diploma in finance/accounting;

and personal qualities; university degree an advantage. Experience in accounting, including familiarity with generally accepted accounting procedures. Knowledge and experience with computerized accounting systems. Excellent knowledge of Microsoft office packages, Word, Excel (specially Excel pivot tables) and Access. Good analytical ability, accuracy, organized, and ability to work effectively and harmoniously within a team.

Languages: Thorough knowledge of English and Italian.

Method of Application: Candidates holding an IOM contract should submit the internal application form to the Rome Administrative Support Office quoting the above vacancy notice number.

Closing Date: 31 Aug 2004

Rome, 05 Aug 2004