Job Title Assistant to the Communications Department (Part-time)

Location JRS International Office, Rome, Italy

The Jesuit Refugee Service (JRS)

The Jesuit Refugee Service (JRS) is an international Catholic organisation with a mission to accompany, serve and defend the rights of refugees and forcibly displaced people. JRS undertakes services at national and regional levels with the support of an international office in Rome. JRS projects are found in over 50 countries, providing assistance to refugees in refugee camps, to people displaced within their own country, to asylum seekers in cities and those held in detention. The main areas of work are in the fields of Education, Advocacy, Emergency Assistance, Health and Nutrition, Income Generating Activities and Social Services.

Working Environment

The Assistant to the Communications Department reports to the Communications Coordinator. [S]he works within and shares the tasks of the ten-person International Office team in Rome. In particular, [s]he works closely with the Communications Coordinator and the Publications Consultant.

Responsibilities

1) Support the Publications Consultant with the functional aspects of the website - creating, modifying, uploading and deleting web pages/files.

2) Basic administrative support to the Communications Coordinator, in particular organising the translations, the proof-reading and the distribution of all the JRS International Office publications (Servir, Annual Report, Directory...).

3) Help in managing the online JRS Directory database. Tasks to include helping JRS regional offices to update entries and correction of incorrect data.

4) Managing the photo archive. Scanning the photos at a high resolution for internal and external publications.

5) Helping in managing the information and publication database. Tasks to include data entry and correction of out of date or incorrect data.

6) IT support to the Communications Coordinator. In particular data extracting from database, helping in managing the JRS mailing lists and backing up process.

7) Responding to requests for assistance from other JRS offices and other partners, e.g. for photos, redirecting information requests.

8) Production, from time to time, of different materials for the International and other JRS offices, such as Christmas and business cards etc.

Qualifications and Qualities

1) The successful applicant will be creative, dynamic and highly motivated.

2) He/she will be passionate about human rights and refugee issues and professional about the execution of his/her job.

3) Good knowledge of principal computer programmes and openness and ability to learn advanced use of specific software applications. In particular, good knowledge of word and data processing and basic knowledge of desktop and web publishing.

4) Ability to work well in an English speaking environment.

5) Working knowledge of Italian.

6) Strong communication and collaborative skills.

7) Ability to work to strict deadlines.

8) Working knowledge of other languages an advantage.

9) appreciation of the values that underlie the mission of JRS.

Conditions

This is a half-time position. The contract will be for two years renewable, subject to a three-month probation period. Salary and other allowances are granted on a pro-rata basis, as is annual leave. Working hours to be agreed with the successful candidate, but he/she will generally be required to work every day.

Applications

CV with a letter of motivation together with the names and contact details of two referees to Br Stephen Power SJ at <stephen.power@mail04.jrs.net>.